Thank you for volunteering to manage a junior team!
We’ve written this to help you to manage your team and have also pulled together a checklist which we hope will ensure that you have everything sorted. It looks a lot but, once you’ve done it once you’ll find it’s pretty straightforward. You will always be supported by at least one experienced player who will umpire your team’s games and provide advice and guidance on technical hockey matters, including rotations. It’s a good idea to make contact a few days before the event to check all is well.
Different age group rules are applied to player eligibility for junior hockey competitions based on who has organised the event – England Hockey (national) or Devon Hockey (county):
National Competitions. The players year of birth is used for events organised by England Hockey, i.e. a player’s age at their next birthday from 1st Jan – 31st Dec (see table below). The same rules also apply for nominations to the England Hockey Player Pathway (see below).
|Year of Birth||2017-2018||2018-2019||2019-2020|
County Competitions. The player’s school year is used for events organised by Devon Junior Hockey (see table below).
|Age Group||School Year|
|Under 18||12 & 13 and below|
|Under 16||10 & 11 and below|
|Under 14||8 & 9 and below|
|Under 12||6 & 7 and below|
|Under 10||Year 5 and below|
[Source: South Dartmoor Community College – the school that administers the Devon County tournaments]
You can find more details for venue locations here.
The Club plays in dark (black or dark blue) shorts/skort (even if it’s cold or raining!) and black socks which the juniors will need to provide. The Club provides a playing shirt. We also provide a goalkeeper kit for each team. You might need a set of bibs in case of colour clashes.
Contact our Kit Manager, George Powell, to arrange to collect kit and equipment. Please ensure that you collect and check all kit – Club shirts, goalkeeper equipment – for completeness and condition on receipt and before you return it. You will need a helmet for if you need to play a “Kicking Back” (an outfield player that has goalkeeping privileges in their own “D”) – see Checklist. You’ll also be given a first aid kit. Finally, you’ll need to take a match ball.
Players must provide their own personal protection – gum shield and shin pads. Please ensure that you inform all players and parents/carers of this requirement well before the event and before each game – without it they cannot play. See the guidance we give to parents and juniors on personal kit, clothing for all weathers, etc.
We aim for fair and transparent selection and development opportunities throughout the Club. For juniors playing for age group teams, the Club Development & Selection policy applies. You will receive contact details of all registered players from our Membership Secretary.
The following additional guidelines will help Team Managers apply the policy:
It is a critical requirement to keep the young players in your charge safe and protected. To ensure this:
DBS Check. We require that all Club volunteers aged 16 years and above with regular and significant access to young people to undergo a DBS check. Please note that we’re not able to receive DBS checks from other settings, e.g. from another club, sport or education.
Contact Cath Dockley, our Club DBS Verifier & Welfare Officer, to initiate the process.
England Hockey Safeguarding on-line training. All team managers are required to complete a short England Hockey on-line safeguarding course. There is a £10 fee which we ask you to pay upfront and then recover the fee paid from the income from tournament fees. Please include the receipt when you handover your team’s tournament fees to the Treasurer.
You must use this form to record and report any Incidents/Accidents to the Club Welfare Officer. Print off copies ahead of time to use pitch-side, as required. You should record the information clearly and accurately as soon as possible after the incident/accident as it might be used in the event of an investigation.
You will be provided with contact and Emergency Contact details for all players in your squad by our Membership Secretary. This information should be available to you at all times and be kept secure for data protection reasons.
In hockey, players can roll-on and roll-off through the game. This means that a player can return to play after having been substituted. Recognising that all players should be given equal pitch-time, you need to have a plan to make this work without unsettling the team. Your plan needs to take into account the number of players in your squad and the length of each game. You will work out what works best for your age group but whatever you decide to do, it’s best to work it out before match day and then be prepared to be flexible, as necessary, on the day.
On the day of the tournament, please collect a £3 fee for all matches/tournaments in accordance with the Club’s Annual Subs and Match fee policy and record player names and amounts collected using this form. This applies to all junior players. All monies collected should be handed to an Executive Committee member as soon as possible after the tournament with the completed paperwork.
Please write/have a match report written for publication on the Club website and in the local media. A team photo or actions shots are always good. Please send your report direct to the Sidmouth Herald and to our Webmaster.